Varasset has two license levels:  Varasset XAM and Varasset for Joint Use.  XAM includes Varasset’s full work and asset management functionality, with the ability to add unlimited new asset types and workflows. Varasset for Joint Use includes a subset of the XAM functionality, allowing you to manage the full lifecycle of pole and underground asset joint use / joint ownership.

In addition to the two major licenses, Varasset has optional add-ons:

Communication Manager (CM) – Varasset’s externally-facing web portal component.  Designed to be installed on a secure web server to comply with your organization’s IT security policies, CM is intended for third-parties, such as construction contractors, joint use attachers or equipment colocators.  CM can be integrated with Esri or Google Maps to display a controlled subset of your asset data.  Third parties can select assets from the map and initiate permitting workflows, or communicate with your team about work activities.  Because CM uses your assets and your workflows, you no longer waste time trying to reconcile third-party asset records or manually re-entering data.  CM’s configurable workflows and automated notifications are securely integrated with Varasset’s core.

Integration Manager (IM) – Integration Manager is Varasset’s fully-featured REST API, which allows you to interface Varasset with other software platforms.

XAM supports the management of any type of work through configuration and deployment of parent-child relationships, workflows, and templates that exploit several key product features:

• Hierarchical data architecture
• Tickets (analogous to work requests in this context)
• Work orders
• Tasks
• Status
• Materials/labor/tools/equipment
• Vendor and overhead costs
• Estimates

All of these can be uniquely and specifically modified for each type of work, organizational unit, or other work breakdown characteristic. Configuration options can be focused by work type, work group, and secured to those specific definitions.

To support the complex work breakdown structure (WBS) needs of our customers, the Work Order, location, and asset records in XAM are hierarchical. It can support any number of levels within the structure to capture the detail necessary for large projects.

The Work Order structure can be associated to the Financial Project record which is typically interfaced to the customer’s enterprise financial system.

Tasks represent the detailed activities that need to be performed within the WBS.

Management critical attributes are configured to allow senior managers the insight needed to control cost, time, and distribute resources as demanded. Work can be broken down and controlled by budget function (capital, expense, etc.), total cost, labor pool (vendor, internal), work type (construction, repair, emergency, maintenance, etc.), priority, and nearly any category deemed important by management.

Document attachments, photos, and files of nearly any type can be attached and searched as part of the official record of the work order. Full text search of the entire application, automatic change logging for any data element, robust notification and queuing, all contribute to the supervisor/manager’s ability to quickly gain insight to the work being performed under his/her authority.

As-built quantities, labor hours, vendor costs, material costs (stock and vendor), consumables, tool/equipment costs/hours/cycles, task performance, permits, approvals, and all related work order data can be captured and stored directly in XAM—either through direct entry or by integration to third-party satellite systems used enterprise wide.

Dashboards, focused and secured to the need of the end-user can show status by priority, date, work-type, or nearly any other management attribute desired.

XAM can be configured such that nearly any data element is visible (or invisible) to the end-user, with changes able to be deployed to the appropriated user-groups immediately (without complication or lengthy deployment effort). Form modification, security, and deployment is simple, and fully able to be performed by the customer. This allows changes to be made quickly that allow each work group to respond to changing business requirements that often flow from legislative bodies or senior management initiatives.

XAM allows an unlimited number of file attachments to records of almost every type, including designs, photos, videos, work orders, tasks, assets, contracts, projects and inspection results. Our customers frequently compile a collection of designs and project coordination documents into a work packet, which is included with the work order as a group of attached files.

If the file is imported into XAM, the file contents are indexed, and become searchable via XAM’s built-in search tools.

XAM has an administrative function that will allow the administrator to set the maximum size for an attached file.

XAM can accommodate file attachments of any type. Via WebDAV, the attached files can be launched, edited and saved directly from the XAM attached file, by the third-party software application.

XAM has a built-in graphical workflow designer, which is easily configured to send notifications based on an array of conditions. Conditions can include measurements/readings, durations, thresholds, milestones or other business characteristics, as defined by our customers.

One customer, operating in 30 US states, processed almost 5 million notifications in 2018.

Varasset records information needed for invoicing, and it can handle simple or complex billing requirements related to construction and maintenance. From simple time and materials to complex capital projects, Varasset records all the relevant information, and then transmits it to the financial/billing system, via a simple “push” or an interface, in the format that the financial system requires.

Please note, Varasset is not designed to be a financial software platform, nor a utility customer billing application.