What are Varasset’s software components, and how do they work?
In addition to the two major licenses, Varasset has optional add-ons:
Communication Manager (CM) – Varasset’s externally-facing web portal component. Designed to be installed on a secure web server to comply with your organization’s IT security policies, CM is intended for third-parties, such as construction contractors, joint use attachers or equipment colocators. CM can be integrated with Esri or Google Maps to display a controlled subset of your asset data. Third parties can select assets from the map and initiate permitting workflows, or communicate with your team about work activities. Because CM uses your assets and your workflows, you no longer waste time trying to reconcile third-party asset records or manually re-entering data. CM’s configurable workflows and automated notifications are securely integrated with Varasset’s core.
Integration Manager (IM) – Integration Manager is Varasset’s fully-featured REST API, which allows you to interface Varasset with other software platforms.
How does Varasset manage work?
- Hierarchical data architecture
- Tickets (analogous to work requests in this context)
- Work orders
- Vendor and overhead costs
All of these can be uniquely and specifically modified for each type of work, organizational unit, or other work breakdown characteristic. Configuration options can be focused by work type, work group, and secured to those specific definitions.
To support the complex work breakdown structure (WBS) needs of our customers, the Work Order, location, and asset records in XAM are hierarchical. It can support any number of levels within the structure to capture the detail necessary for large projects.
The Work Order structure can be associated to the Financial Project record which is typically interfaced to the customer’s enterprise financial system.
Tasks represent the detailed activities that need to be performed within the WBS.
Management critical attributes are configured to allow senior managers the insight needed to control cost, time, and distribute resources as demanded. Work can be broken down and controlled by budget function (capital, expense, etc.), total cost, labor pool (vendor, internal), work type (construction, repair, emergency, maintenance, etc.), priority, and nearly any category deemed important by management.
Document attachments, photos, and files of nearly any type can be attached and searched as part of the official record of the work order. Full text search of the entire application, automatic change logging for any data element, robust notification and queuing, all contribute to the supervisor/manager’s ability to quickly gain insight to the work being performed under his/her authority.
As-built quantities, labor hours, vendor costs, material costs (stock and vendor), consumables, tool/equipment costs/hours/cycles, task performance, permits, approvals, and all related work order data can be captured and stored directly in XAM—either through direct entry or by integration to third-party satellite systems used enterprise wide.
Dashboards, focused and secured to the need of the end-user can show status by priority, date, work-type, or nearly any other management attribute desired.
XAM can be configured such that nearly any data element is visible (or invisible) to the end-user, with changes able to be deployed to the appropriated user-groups immediately (without complication or lengthy deployment effort). Form modification, security, and deployment is simple, and fully able to be performed by the customer. This allows changes to be made quickly that allow each work group to respond to changing business requirements that often flow from legislative bodies or senior management initiatives.
How does Varasset help us access necessary file attachments?
If the file is imported into XAM, the file contents are indexed, and become searchable via XAM’s built-in search tools.
XAM has an administrative function that will allow the administrator to set the maximum size for an attached file.
XAM can accommodate file attachments of any type. Via WebDAV, the attached files can be launched, edited and saved directly from the XAM attached file, by the third-party software application.
How does Varasset facilitate communication with third parties and contractors? Does it have messaging, and notifications?
One customer, operating in 30 US states, processed almost 5 million notifications in 2018.
How does Varasset handle the variety of utility billing needs?
Please note, Varasset is not designed to be a financial software platform, nor a utility customer billing application.
Technology & Security
Security is a hot topic for our IT department. How does Varasset keep us secure?
Please contact us to ask about our ability to comply with your specific requirements.
Is Varasset hosted on the cloud? Can we install it on our own servers?
Some customers have chosen to implement Varasset on cloud-hosted servers, such as AWS and Azure, or in a colocation facility. Varasset supports this configuration. Our company does not offer cloud hosting services.
How do users access Varasset?
In its base configuration, XAM users log into a browser window, but our customers have used several methods to implement single sign-on, including LDAP and SAML. XAM’s REST API is designed for secure integration with other databases.
XAM has configurable, role-based security, enforced at the row level. System administrators can create user accounts, assign permissions to roles, and change or deactivate accounts as needed.
Is Varasset a mobile work management tool?
Varasset also offers an “integrate with your own mobile” philosophy, allowing our customers to utilize whichever mobile software and devices work best for their company (e.g., Esri Collector, Survey123, IkeGPS, Fulcrum, etc.). Our API was specifically designed to allow us to integrate with many different mobile platforms, as specified by our diverse array of customers.
Does Varasset interface with other systems?
Varasset is specifically designed to integrate with other systems, and the Varasset team is very experienced in configuring interfaces. We offer a modern, public, REST API. We are an Esri partner and have interfaced with a wide variety of enterprise, GIS, and financial systems.
What are the reporting capabilities of Varasset?
- Configurable dashboards based on key performance indicators by role. Everyone sees the information most important to them, presented in visual format, which can include dynamic lists, charts, graphs, etc.
- XAM includes “canned” reports. We teach your team how to build their own queries and reports within XAM, without IT assistance. If those reports are to be used repeatedly, it is very simple to save & share them within your organization.
- XAM has a built-in reporting engine in which both templates & outputs can be in multiple formats, such as Word, Excel, HTML, and PDF.
- XAM includes Excel-like filter/sort capabilities, as well as an import/export tool to both find and utilize your data.
- XAM features “full text search” which allows you to search the entire database for keywords, including the contents of attached files of common file types.
- “Filters” allow users to dynamically build queries on ANY field within the database with our easy to use interface. These Filters can be saved for re-use, shared with other users, and pinned to the user’s dashboard.
How much does Varasset cost?
Please contact us to discuss your needs and to learn more about our software.